CircuitWest is looking for an Administrator

Position Description

Position Title                                    Administrator

Basis of Employment                  August 2021 – 30th June 2022  [27 hours/week] and inclusive of Annual Leave (pro rata)

Location                                             Metropolitan

Reports to                                         Executive Director

Salary                                                  $55 – 60k per annum [plus superannuation] (pro rata) 0.7FTE

Conditions                                        3-month probationary period


 CircuitWest seeks a self-motivated individual who can manage the breadth of administration tasks associated with a very busy, small not-for profit arts organisation, delivering two annual conferences and numerous services and projects.


This position will also be responsible for ensuring the efficiency and completion of administration tasks and ensuring processes are suitable for the organisation. Working in a small team, the Administrator will be a valued member of the organisation.



  • Assist with logistics, contract management, reporting components, and prepare information packs.
  • Provide support in the management budgets and expenditure for programs and projects.
  • Collate, create and share resources and knowledge on the CircuitWest website for use by the sector.
  • Provide information as required for annual reports, board reports, financial reports, grant applications and acquittals.
  • Provide support for tour coordination services.

Administration & Membership Management

  • Develop, deliver and maintain processes related to office management
  • General office management and management of information, resources and technology
  • Prepare and coordinate teleconference Board meetings [every 2 months]; Record and prepare meeting minutes
  • Book travel and accommodation as required
  • Manage applications for membership and the induction of new members
  • Other administrative duties as directed

TechWest and WA Showcase

  • Assit with the management of registrations.
  • Liaise with speakers and artists to secure biographies, headshots and copies of speeches
  • Coordinate travel and accommodation logistics for guest speakers and panellists & maintain a schedule of travel arrangements
  • Assist with the coordination of the event.
  • Assist with the collation of artwork and coordinate the delivery of final print items.
  • Attend to individual inquiries/amendments where registration is incomplete.
  • Other administrative duties as directed



  1. 2 – 3 years experience in Adminstration.
  2. Ability to think outside the square and solve problems.
  3. Good communication skills.
  4. Demonstrated ability to work under pressure when required.
  5. Ability to manage organisational dates and deadlines.
  6. Proficiency in Microsoft office products.


  1. An understanding of the performing arts industry.


Further information: Ryan Taaffe, Executive Director:

Applications should contain a current CV including at least two referees and a statement briefly addressing the skills and responsibilities for the role and why you are the right fit for this organisation.

Applications should be emailed by 5pm on the 16th July  2021  to:

Ryan Taaffe – with ‘Administrator’ and your name in the subject line.